Cloud-based applications are often the ideal solution for mobile workforce management. Automatic synchronization, ease of scheduling and other benefits make the cloud perfect for keeping mobile workers on task and focused on productivity, rather than distracted with cumbersome record-keeping hassles.
Automatic Data Synchronization
One of the primary benefits of cloud-based applications for mobile workforce management is automatic data synchronization. This reduces time and other challenges associated with ensuring the information at hand is up-to-date, reducing errors created by inaccurate data.
With a cloud-based application, there’s no need to send files back and forth multiple times to keep everyone in the loop. That means there’s also little risk of having the wrong information at hand.
Ease of Access from the Road
Before the cloud, field workers faced challenges getting the correct information from the main office. But the cloud provides instant access to any amount of information, eliminating the need for lengthy phone calls while customers are left waiting.
Multiple team members can access and edit information simultaneously, so there’s no holdup waiting for someone else to finish working on a file. This is one feature of cloud computing that makes field work vastly more efficient, allowing your team to get more accomplished in the course of a day.
Cloud-based applications are often more affordable for businesses, and they’re scalable as well. In the cloud, you’re paying only for the amount of storage and use that you actually need—not the hundreds of thousands of dollars it would cost to build an on-site data warehouse.
Businesses can choose from the specific applications, extensions and other add-ons that make the most sense for their needs, many of them customizable. It’s significantly less expensive to use this tactic, building onto existing applications when needed instead of making a major investment in developing proprietary programs and storing data on-site. It’s not just cost savings, but energy, as well—cloud servers use about 30 percent less energy than their on-site counterparts.
Reliable Data Backup
If you’re relying on the cloud as a backup server, you have less worry about unexpected mechanical failure. Cloud providers typically have ample server space and adequate backup, so your data is secure even in the event of a server crash. If you have all your data stored on-site, however, mishaps such as massive system failure or fires can cause devastating losses of critical information.
Like field workers can take advantage of accessing data on the road, your data is automatically secure and easily accessible from alternate locations should your physical site become compromised for any reason. If you’re traveling out of town and need to quickly access the company database to retrieve information for a meeting, you can do so from any device with an Internet connection—no need to haul along your external hard drive or flash drive and worry that sales figures have changed since you last ran a report.
There are dozens of reasons why cloud applications are the go-to choice for businesses of all sizes today, particularly those with a mobilized workforce. As mobile working has become the norm, it makes sense to invest in applications that offer both functionality and affordability, without making large investments to develop on-site resources that you may not fully utilize.
About the author: “Robert Stanley is a content producer at ClickSoftware enterprise mobility strategy a company which also offers a variety of resources on capacity planning and mobile business apps.”